POSITION SUMMARY: The Administrative Assistant provides administrative support to administrative leadership in a 24/7/365 organization.  Ideal candidates should be professional, polite, and attentive while also being accurate.  The Administrative Assistant must be comfortable with working in a fast-paced environment, computers, general office tasks, and excel at both verbal and written communication while maintaining enthusiasm and a positive upbeat attitude.

 

CLASSIFICATION:  Full-time – Non-Exempt

 

COMPENSATION:  $17-$20 per hour

 

HOURS OF WORK:  Monday-Friday, flexible hours

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Accounting Assistance
    • Provides day-to-day support to the Accounting department with various accounting functions to include billing and payroll.
  •  Information Technology Assistance
    • Provides day-to-day administrative support to the IT department.
  • Human Resource Assistance
    • Provides day-to-day support to the HR department with various human resource functions.
  • Administration
    • Provides administrative support to the Administrative Team.
    • Develops and helps with the implementation of administrative procedures for improvement and maintenance of office management functions.
    • Maintains communications, internet and e-mail transmission/reception, fax sending/receiving, and file maintenance.
    • Assists with incoming/outgoing mail shipments.
    • Assists with organizing and scheduling meetings and appointments.
    • Assists with mail processing.
    • Assists with bank deposits and scheduling courier service.
  • Office Assistance
    • Provides office assistance where needed.
    • Assists with the proper operation of equipment by completing preventative maintenance requirements, calling for repairs, maintains equipment inventories and office supplies.
    • Maintains relationships with vendors.
    • When needed, acts as a liaison with landlord on building management and maintenance issues.

 

Minimum Qualifications:

  • Motivated self-starter, team player as well as ability to work independently with limited supervision
  • Strong analytical, time management, organizational and record-keeping abilities
  • Excellent verbal and written communication skills.
  • Must maintain and adhere to Crisis Support Services of Nevada’s ethics and confidentiality standards
  • Basic office skills and familiarity with standard office administrative practices and procedures
  • Computer literate; must be strong in QuickBooks, Excel, MS Office Suite
  • Ability to operate standard office equipment required.

 

Purpose of Job Description:

  • This job description does not state or imply that these are the only duties to be performed. The Administrative Assistant will be required to follow instructions and to perform duties upon the request of the HR Office Manager.

 

To Apply:

  • Submit cover letter and resume to Kyla Willard, HR Office Manager at kylaw@cssnv.org.

 

 

My signature below acknowledges receipt and understanding of this position description.  I further understand that should I have any questions about this position, I should discuss them with the Director of Programs or HR Office Manager of Crisis Support Services of Nevada.